This is particularly true when documents are sent over a distance, or where the volume of documents to be verified by an organization is too large to be verified internally. If you are applying to more than one organization, it is impractical to send your original documents to all of them.Īs you might imagine, Certified True Copies are normally requested when it is impractical for someone to verify a copy for themselves. Most often, the required documents are identification, such as Passports, Driver’s Licences and Birth Certificates, or Academic, such as Degrees, Diplomas, Transcripts, or Trade Certifications.
#Notarized meaning professional#
Typically, certified copies are required to include with applications of some kind, such as for a job, admission to a university, or a professional or trade licence. They are more reliable than a simple photocopy. Thus the recipient of the copy can be reasonably assured that the copy is genuine. Having a Notary Public check a copy, or make it themselves, makes it more difficult to alter the copy afterwards. “So why do I need it?”, you ask? Certified copies are usually required for entirely practical reasons. For example, having a certified copy of a Will does not prove the Will was properly executed. 2 : a document used in international law that is issued by a government in accordance with the Hague Convention and that certifies that another document has been signed by a notary public. The Notary is certifying that the copy is a true reproduction of the original document presented, not that the original document presented is valid. Then the stamped papers are original documents for the Notary to make certified copies from. So, for example, if your bank statements are emailed to you, you can print them out and have your bank stamp them. Emails are far too easily ‘spoofed’, thus must be verified by some outside means. It cannot, however, be sent by email, even if that is how you received it. Although New Hampshire law does not require notaries to keep a journal of their notarial acts, it is recommended by the National Notary Association that you do. You could send it by mail or courier, if you want. Instead, the Notary requires only the original document to be present. This is almost invariably true when the documents are crossing international borders.Ĭertified True (or Notarized) Copies are the only service a Notary Public can provide you without a signatory present. You should always adhere to your state notary laws.A common question we receive is “What is the difference between a Notarized Copy and a Certified True Copy?” The answer? Nothing.Īlthough some organizations may accept copies that have been certified by someone other than a Notary Public, normally if a Certified True Copy is required, it must be certified by a Notary. The NAA highly recommends that you check your state's rules and regulations. Please be advised: The requirements for notarizing an affidavit varies from state to state.
#Notarized meaning how to#
Record the notarization in your notary journal or official record book.Ĭlick here to view an example of of how to complete an affidavit.A sample of a completed affidavit is found below. Make sure the signer is acting willingly.
#Notarized meaning license#
Require the signer to present a form of government-issued ID, such as a driver's license or passport. If any corrections were made or need to be made, be sure to verify them. Look over the document to make sure it contains no blanks or information that was whited out or altered.When notarizing an affidavit, make sure the signer appears before you in person.A notarized affidavit is one in which you swear the content is true before a notary public. The notary must also complete a notarial certificate called a jurat, which is added to an affidavit to document when, where, and before whom the sworn or affirmed statement was made.Īffidavits are often used when a witness who has personal knowledge relevant to an ongoing legal case cannot come to court to testify. The notary must administer an oath or affirmation to the signer(s), witness the signing of the document, and certify the document with an official signature and seal. You may even be wondering what an affidavit is.Īn affidavit is a sworn or affirmed statement made before a notary public or any public official who has the authority to administer oaths. Notarizing An Affidavit / Notary Association of AmericaĪs a notary, you may be asked to notarize an affidavit and may not know what steps to take.
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